Planning Committee
February 17, 2009
Bahai’i International Conference Room
Co-chairs: Loretta James
Jackie Shapiro
Catherine Ferguson is in India
Present: Amber Baker, Susan Bos, Louise Cleary, Victoria Edmonds, Emily Goldman, Katherine Mayer, Lillian Oats, Susan O’Malley, Vivan Pender, Eva Richter, Katherine Ronberg, Jackie Shapiro, Fulya Vekiloglu, Anita Wenden, Polly Woodward, Soon-Young Yoon
The meeting convened at 10:27 a.m.
I. Packet Committee
This is the week to have flyers prepared and copies made for the packets, to be delivered to the CSW office this week.
Volunteers to make copies:
Joy Peterson
Victoria Edmonds
Catherine Ferguson
Registration for Consultation Day is at 600, they will cap it at 650. Please make 650 copies of your designated flyer. Katherine Ronberg and Emily Goldman are coordinating the volunteer process for making copies.
Parallel events are up on the website. Don’t know breakout numbers yet.
Volunteers needed to stuff the packets on February 26th from 11:00 a.m. to 2:00 p.m.
at CSW office.
Volunteers are Woods, Richter, Woodard, and Edmonds, Shmigel, James.
If a second day of stuffing is necessary on Friday, February 27th, volunteers will be Woods, Donovan, Woodard, Salua Kadi, Chen, Baker, and Edmonds
Packets will come by James van from CSW to Consultation Day
II. Handbook Subcommittee
Tuesday and Wednesday at each Morning Briefing March 3 and 4 handbooks will be available for people who did not get them on Consultation Day.
Handbooks will be delivered directly to NYU Medical Center. We may have to reconsider how many we are printing. We were going to print 1000 and have half sent to NYU, we may have to print 1500 now.
III. Round Tables
Round Table Two
Eva Richter
Thanks to everyone that has worked so hard. Things are set for today. Lunch with speakers is scheduled for 11:30 with 15 people. Katherine Ronberg will prepare a summary for the packets.
Round Table One
Soon Young Yoon
Soon Young wrote a draft summary of the Round Table. Jackie will look edit it and then it will be placed on the blog, and copies need to be made for the packets Bills to be reimbursed can be given to Jackie Shapiro for the moment.
IV. Breakout Sessions
Each breakout session will have a chair, a facilitator, a reporter – get people from your own group to do these things. If you need something else, ask Vivian and we can help you with it.
A. Women, Care-giving & HIV/AIDS
a. Susan Weissart not present
B. Women, Education and Training
a. Carolyn Donovan not present
C. Violence Against Women
a. Carl Murrell not present
D. Older Women
a. Judy Lear not present
E. Women & Climate Change
a. They have used Catherine’s frame work. They have four facilitators for small groups and Katherine Ronberg is helping them with technical needs.
F. Review Theme: Equal participation of women and men in decision-making at all levels
a. Mariam Nigosian arrived later at the meeting
G. Emerging Theme: Women and the Global Financial Crisis
a. Rosa Lezarde not present
H. Women & Poverty
a. Mary Ann Strain reported that they are in good shape. They have a worksheet and a plan and will get together after this meeting to make further arrangements.
V. Consultation Day
There are currently almost 600 people registered. We may have to cut the number off at 650, which is the capacity of the two auditoriums. The Alumni Hall B must be used as the overflow room. Thus an alternative space for the girls will need to be assigned.
Loretta will let volunteers know who have signed up to work that day for registration. They are: Beilin, Brecher, Cleary, Edmonds, Ferguson, James, Maloney, O’Malley, Richter, Shapiro, Themm, Woodard, Woods.
Please arrive at 7:00 a.m. at the NYU Medical Center. Registration will start at 8:00.
We expect 20 Pace students (“Pacers”) to assist help for the day.
Badges
The printing works, a few people have printed their badges. The message that accompanies the e-mail could be more specific that the badge will get them into Consultation Day, and the Reception if they registered for it, etc and clarifying the message that they don’t need to wait in line at registration. You don’t need the registration code to print your badge.
We need to make signs for two lines at registration.
There will be volunteers walking around with the CSW bags full of badge holders and scissors ready to help people cut out their badges. We can have two sections directing people to the area if they need badges or if they need badge holders.
There will be a coatroom and they will charge $1 to check. Coat racks from back of auditorium should be removed
We need to get tags for the coat check.
VI. Reception
Currently there are 250 registered for the reception.
Vivian working on donations for the wine.
Starbucks is definitely donating the coffee for the networking coffee/ tea during Consultation Day
VII. Fundraising
Bags will be sold for $10, pins $5, notebooks $10
Parallel Events
There should be a list of parallel events available in the lobby of the Church Center to those attending events there.
Capacity limits must be enforced at Church Center. Vivian will send an email saying that the leaders are responsible to enforce the number of attendees within the room capacity limits. If one meeting room is full people must be advised to find another. have to observe these limits and exit the room on time.
Morning Briefings
If you bring flyers for the morning session you must remove them from the conference room.
Document Room
Ideally there would be 1800 single documents (6 languages) and bundled in 500 groups of copies of each of these documents.
If we have racks that would hold at least 1200 that would be helpful. Vivian is making this request, because last year’s equipment was not adequate.
Next Meeting
February 24 11 AM Priority Theme, 12:00 Planning Meeting
Meeting adjourned at 11:06 a.m.
Minutes drafted by Amber Baker
