CSW 53 Planning Committee
February 2, 2009
Bahá’í International Community Offices
11:00 a.m. – 12:00 p.m.
Minutes
Co-chairs: Loretta James and Catherine Ferguson
Present: Amber Baker, Madeleine Becker, Lois Beilin, Susan Bos, Victoria Edmonds, Martha Gardner, Emily Goldman, Weishan Huang, Vivian Pender, Joy Peterson, Eva Richter, Katherine Ronberg, Sorosh Roshan, Jackie Shapiro, Fulya Vekiloglu, Joan Woods, Polly Woodward
The meeting convened at 11:00 a.m.
I. Comments from Catherine Ferguson
Details related to Consultation Day:
Katherine Ronberg from the NGO CSW office, will be point person for Consultation Day
Judy Lear is working on the packets. Volunteers still needed to print copies of materials for the packets. Number of copies still unknown, will be 500 to 600 copies. A sign up sheet for volunteers was passed around the table.
As noted on the second page of the minutes, there is a list of the documents needed in the packet with last year’s colors. This year, volunteers will be notified of the pages and colors assigned to them.
Registration
Katherine Ronberg reported that currently there are 223 people registered for the Consultation Day, from online registrations only, and 118 people registered for the reception, online registrants only.
Volunteers are not yet appointed for registration. Katherine Ronberg is working on the specific needs for registration day Volunteers will be notified of specific assignments a week or 10 days ahead of time.
Everyone will have badges. There will also be volunteers with ASK ME badges to indicate that they can provide information.
Badges
After February 15, registrants will receive a notification telling them that their badge for Consultation Day is ready to be printed. If registrants do not print it themselves, backups will be available on Consultation Day. This process has been put in place to prevent long waits in line at registration.
Badges will show in writing who has registered for the reception and what their breakout session is.
Merchandise
There will be a table at Consultation Day with a price list and items for sale.
Breakout Sessions
Those responsible for breakout sessions will be told approximate number of people a week before. There is a current list but it is an estimate.
Volunteers
Linda Stillman will arrange for volunteers from Pace University.
There is a list of additional people who have signed up to volunteer. The committee is counting on these volunteers, so please arrive at 7:30 a.m. on Consultation Day.
Other Documents
If you have flyers, brochures, etc at Consultation Day, there will be a table where people can pick them up, they will not go in the packets.
Acknowledgements
It is necessary to develop a list of people to thank in a document, which will be included in the packet. A list was passed around for people to add their names and the names of anyone else they know who has helped. The list will be reviewed for duplications before being published.
Secretary General’s Report
The Secretary General’s report was sent out on the list serve last week. Leaders may want to look at it to see how it relates to their breakout session.
II. Breakout Sessions Report
A. Women, Care-giving & HIV/AIDS
The group is still meeting and learning the process. They are reading many various statements and papers to prepare.
B. Women, Education & Training
No current update. They do not need A/V or power point, they do need a marker board or flipchart.
C. Violence Against Women
Carl was not present at the meeting.
The group does need power point capability.
D. Older Women
Catherine talked to Judy Leer about the group this weekend. She will ask Judy about their A/V needs.
E. Women & Climate Change
The group does need A/V and power point capabilities and a flipchart or marker board.
F. Review Theme: Equal participation of women and men in decision-making at all levels.
G. Emerging Theme: Women and the Global Financial Crisis
Rosa Lezarde is responsible; Catherine will communicate with her to ask about the group’s needs.
H. Women & Poverty
Everything is coming into place. They will provide their own projector.
If anyone needs a persons with a laptop computer to help prepare the power point slide requested for the plenary, please let Catherine know.
Most rooms have dry erase boards or chalkboards. We will verify they there are pens and chalk available for writing on these boards.
Loretta James’ Comments
Round Tables – February 3, 2009 in Conference Room 3, 1:15 p.m. – 2:45 p.m.
Please plan to attend.
Notebooks
There will not be anther order for notebooks because of the amount left over from last year. No new notebooks have been ordered for this year. We will sell those we already have.
Tote Bags
An order has been placed for 300 tote bags. The price has not yet been determined, possible $10 or $12. The logo will be GOLD METALLIC…… on black, an image of the male and female symbols with text reading, “sharing responsibilities.” Below the image, it will say NGO CSW.
NYU Medical Center Tour
Arrive at 550 1st Avenue on Tuesday, February 10 at 9:45 a.m. if you are going on the tour. Please meet in the lobby of the main entrance. Afterward, the group will go to the Priority Theme and Planning Committee Meetings. PLEASE LET LORETTA KNOW IF YOU CANNOT ATTEND, SO WEDON”T WAIT FOR YOU.
Networking coffee on Consultation Day at 4:15 p.m.
Volunteer donations of cookies could be used. Lois Beilin of Soroptimist International said that, as in the past, they will bring cookies and Caroline Themm and Kathy Mayer will be the point persons for this.
Please support them by also bringing something on that day.
III. Weishan Report on the Handbook
Advertising
Currently the committee has collected $5,925 for advertising, but some checks have not been collected. The total should be around $6,000; about the same as last year.
Handbooks
Last year 2000 were printed; this year fewer will be printed.
Weishan thanked Jackie, Madeline, and Victoria for their work on seeing that a cover was designed. The cover has now been selected picturing a balance with with male and female signs, one on each tray of the scale.
Handbooks will be handed out at Consultation Day and the Craft Fair, if any are leftover they will be handed out either at the Craft Fair at the Church Center.
Deadline was January 30 for advertisements for the handbook. Please contact Weishan if you have any problems with that. There is a final proof reading today.
IV. Documents
Emily Goldman and Susan Bos will monitor the document room.
Amber Baker will also be available Monday and Tuesday of the opening week of CSW to help.
Boxes will be used to organize the documents.
Eleanor was not able to make it today but Catherine reported that we are able to get the 600 copies of the Secretary General’s Priority Theme will be available on Consultation Day. It is unsure if it is on the DAW website, it was sent around on the CSW list serve last week. If you would like a copy of the electronic version, let Catherine know and she will email it to you.
Each group is responsible for that for printing documents to handout to their breakout groups. Each group will be notified the number of people registered for their group approximately one week before meeting.
Reimbursements
If there is a great expense you need reimbursed for talk to Vivian BEFOREHAND, for a small reimbursement you can talk to Weishan.
V. Questions/Comments
Roundtable Tomorrow
Katherine Ronberg will make copies of the Consultation Day program and invitations to Consultation Day registration for the roundtable.
Eva Richter – Report on Roundtable 2
Rachel Mayanja from OSAGI will moderate and the speakers are
Joanne Sander, Executive Director a.i. UNIFEM
Colette Tamko is from WEDO and Project 50/50.
Sunita, a woman from India who was forced into marriage at a young age
Eva is still trying to contact someone from the Rwanda mission to participate.
Next meeting will be Tuesday, February 10 at the Baha’i Center Board Room
Priority Theme meeting 12 p.m. – 1:00 p.m.
Planning Committee meeting 1:00 p.m. – 2:00 p.m.
Meeting adjourned at 11:50 a.m.
Minutes prepared by Amber Baker
2/2/2009
